Taking the time to implement right, the secret to going fast

Set everything up perfectly from the start: a complete database in several languages, polished and captioned photos, detailed hotel descriptions, an exhaustive supplier list, thorough work on templates, etc. This method requires a strong initial commitment, but it guarantees a solid base that's immediately usable — making full use of the software's power, for greater satisfaction.

Go straight to the essentials so you can use Toogonet quickly. In practice, this means entering only the key locations in geography, a dozen hotels, a few flagship suppliers and products, with little detail. The goal is to have a simple working system, to use part of the services the software offers right away, then enrich the database as you go, according to your needs.

The project team will need to decide on the desired method, then build a programme and an organisation, with the help of your Toogonet consultant and the tools made available to you.

Whether you choose method A or B, it's imperative to discover and get to know the software before trying to use it.

An often-overlooked point is the familiarisation phase. Before configuring every detail or launching mass production, it's essential to understand the logic of Toogonet: its architecture, its modules, the way data interacts at each stage of processing a file — from building a client programme to booking services with a supplier, through to the technical documents for the team on the ground, etc.

In practice, this means accepting that the first two stages are learning: that of your company and that of the software, with a few mistakes, lots of questions and a slow progression curve before aiming for optimal operation.

Obviously, in the hope of saving time, many teams want to go fast and "fill" the database without thinking. The result: they then have to backtrack to fix misunderstandings, and in bulk, since the mistake was quickly repeated across multiple records.

Taking the time to explore the software, to test simple scenarios, to understand the tool's strengths and its automations, lets you implement in a more accurate and more lasting way.

In learning the software, discipline is key. An implementation plan helps you keep the pace and avoid dropping off. Regularity matters more than intensity. It's better to work a few hours each week than to block out two intensive months, then do nothing for a month — at the risk of forgetting it all.

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From the start, set a weekly 30-minute to 1-hour meeting with your Toogonet contact, for the whole duration of your implementation. Its purpose is to track the ongoing project and to set commitments and objectives. This will let you see your progress and your evolution on the software, without rushing to watch the database fill up.

Another essential point is to move forward step by step — product by product, specificity by specificity — before launching a mass import. It's tempting to want to "fill everything" at once to feel like you're moving fast. By working first on a small sample — a few products, a few suppliers — you validate the data-entry logic, spot inconsistencies and can adjust your methods. Once this base is tested and validated, moving on to broader data entry is much smoother and safer.

With the Learning Center, Toogonet offers a logical and quick progression, provided you follow it. Here it is:

1. Watch an explanatory video on the Learning Center, available to you when your domain opens.
2. Try to put the video's explanations into practice by your own means.
3. A one-hour meeting with your TOOGO consultant to answer questions, doubts and sticking points.
4. A concrete mission to carry out (e.g. enter 50 suppliers).
5. A follow-up once the mission is done, moving on to the next Learning Center video.

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Finally, test from the very first building blocks: testing must not wait until the end of the project. From the first configurations, it's crucial to check the consistency and proper working of the smallest setting. This lets you quickly identify mistakes and move forward with confidence.

Toogonet offers a modular categorisation system that makes the initial setup easier. By using it intelligently from implementation, you get a clean base, with no duplicates or inconsistencies, fast and reliable user data entry, and a smoother adoption of the platform. This upfront structuring avoids workarounds and corrective back-and-forth, and saves time later on.

In short, slowness isn't a weakness. It's a strategy. A good implementation isn't only a software matter: it's collective learning, team discipline and a long-term vision. The companies that succeed in their digital transformation are those that see this stage not as a constraint, but as an opportunity to better structure their knowledge and streamline their organisation.