Travel quoting software: the TOOGO Trip Builder for designing tailor-made trips
The Trip Builder is the TOOGO module that builds an inbound agency’s tailor-made quotes and itineraries.
This travel quoting software, at the heart of trip design in TOOGO, management software for DMCs and inbound agencies, brings together cost and price parameters, commission and margin management, and automatic calculation of alternatives. In under 4 minutes, a trip can be prepared for a client from the database, with its own options and alternatives, and the trip description can even be written by the AI (see the AI assistant).
Before the calculation: scoping the trip and building the itinerary
Before reaching the Trip Builder and its pricing calculation, each trip goes through two steps in TOOGO: the general scoping of the trip, then building its itinerary day by day.
- Trip profile and description: name, status (editing, confirmed, archived…), departure dates (one or several for the same trip), type, tags, level, destination, images and internal notes, with automatic generation of the trip description by AI, in one click or from a custom prompt
- Building the itinerary day by day, from existing modules or trips (multi-criteria search by destination, tags, level or agency) or by manual assembly of products (hotels, excursions, transport…)
- TOOGO distinguishes a product database and a trips/modules database: the product database is exhaustive and freely enriched by the agency (each product, hotel, excursion, transport…, can last one day or several), while the trips/modules database gathers itineraries already built and reusable as is
- Auto-filling of accommodation across the whole circuit according to a chosen level (B&B, etc.), and the option to override a product’s cost occasionally for this specific trip, without impacting its cost in the database or the other quotes
- Once the itinerary is built, it’s on to the Trip Builder for the pricing calculation, detailed below
All the cost and price parameters of a travel quote
The Trip Builder lets you build a quote taking into account all the parameters that make a price vary in a tailor-made trip: seasonality, number of travellers, currency, departure dates, type of guiding or room.
- Season
- Pax range, with several pax ranges in the same quote (multi pax range)
- Multi-client
- Multi-currency
- Multiple departure dates
- Tour leader, with a free place calculated according to the group size
- Private rooming
- Unknown rooming
- Customizable client profiles
- Exact rooming, to refine the quote as closely as possible
- Cost of each product configurable per person (per pax) or as a fixed base cost, with automatic price recalculation according to the number of travellers
Commissions, costs and margins
Each quote can include commissions and extra costs, with an individual markup per service as well as a global markup and margin on the whole quote. The margin, kept by the agency itself, and the commission, paid to an intermediary, are two distinct things, managed separately in the quote.
- Commissions paid to intermediaries (agents, resellers, platforms), distinct from the margin kept by the agency
- Extra cost, calculable per pack, per group, as a percentage, and in multi-currency
- Individual markup, per service or for certain specific products
- Global markup and margin (on the whole quote)
- Margin types differentiated by client (B2C or B2B)
- Several programmes or options in the same quote, each with its own margin (multi-margin) and its own pax range (multi pax range)
- Occasional change of a product’s cost for a specific quote, without impacting the general cost of that product in the catalogue
- Pricing rules preconfigured per client: margins, commissions, extra fees and exchange rates applied automatically as soon as the client is selected in the quote, with no re-entry
Quotes in several versions
A quote can be split into several sub-quotes, each with its own configuration, to offer several versions of the same trip without starting over. The quote documents generated from the Trip Builder are fully customizable, so each agency sends a quote in its own brand (see the document editor).
Automatic calculation of alternatives
The price is recalculated automatically according to the departure dates and the number of clients chosen, and alternatives can be added to the quote with their own price calculation.
- Price calculation according to departure dates and number of clients (multi-date, multi-client)
- Adding alternatives, with automatic price calculation for each alternative
- Group pricing grids, with costs that vary according to the season and the departure date
- Several departure dates offered in the same quote, each with its own cost
- Generation of reports directly from the quote calculation (price report, cost report, or price & cost report), which open a pop-up window with the detail of prices and costs, to check or compare the quote, with export possible to Excel or PDF
- When calculating the quote, a Check Trip window opens automatically and checks the consistency of the whole trip: age restrictions per supplier (minimum or maximum age required for a hotel, for example), missing price if the priced season does not cover the quote date, pax capacity exceeded compared with the product setup, and custom attention notes per service and per date (temporary closure, difficult access, check to be made with a supplier)
Products with options
The same product can be offered with options that change its price, to adapt to each request without multiplying product records.
Price list output
Beyond the quote, TOOGO lets you produce a price list per product (pricing per product), directly from the parameters already entered. A feature still rare on the market.
An advanced level of detail on costs and alternatives
Seasons, pax range, multi-currency, multiple departure dates, rooming, product options, sub-quotes, automatically calculated alternatives: this level of granularity lets you build complex quotes without leaving TOOGO or multiplying side files. Group pricing grids, variations by season and by departure date, individual as well as collective quotes: the Trip Builder’s cost system is designed to cover any type of quoting and market situation a DMC may encounter. Such a level of configuration remains rare among the software on the market.
The Trip Builder at a glance
| What the Trip Builder does | Detail |
|---|---|
| Scoping & itinerary | |
| Trip profile | status, multiple dates, type, tags, level, destination, images, notes |
| AI-generated description | in 1 click or via a prompt, reviewed and validated by the agency |
| Itinerary day by day | existing modules/trips or manual assembly of products |
| Dual database | product database + reusable trips/modules database |
| Accommodation auto-fill | by chosen level (B&B…), occasional override possible |
| Costs & prices | |
| Calculation parameters | season · pax range (multi-range) · multi-client · multi-currency · multiple departure dates |
| Tour leader | free place calculated according to group size |
| Rooming | private · unknown · exact |
| Product cost | per pax or fixed base cost, automatic recalculation according to the number of travellers |
| Commissions & margins | |
| Commissions vs margins | managed separately (intermediaries vs agency) |
| Extra costs | per pack, per group, as a percentage, multi-currency |
| Markup & margin | individual per service + global, multi-margin per programme |
| Differentiated margins | B2C / B2B |
| Rules preconfigured per client | margins, commissions, fees and exchange rates applied with no re-entry |
| Versions & control | |
| Sub-quotes | several versions of the same trip, each with its configuration |
| Alternatives | automatically calculated, with their own price |
| Group pricing grids | variations by season and by departure date |
| Check Trip | consistency check (ages, capacity, missing price, attention notes) |
| Reports | price / cost / price & cost, Excel & PDF export |
| Products & outputs | |
| Product options | hotel upgrade, French-speaking guide, honeymoon, VIP |
| Price list output | pricing per product |
| Customizable quote printouts | layout, content and the agency’s brand |
Frequent questions about the TOOGO Trip Builder
It is the tool that builds the quote and the itinerary of a tailor-made trip from the agency’s products, automatically calculating prices, commissions, margins and alternatives. In TOOGO, that is the role of the Trip Builder.
The whole quoting chain of an inbound agency
From a simple quote to a tailor-made trip with options and alternatives, the Trip Builder covers the whole quoting chain of an inbound agency. Want to see it on your own catalogue? The TOOGO team will prepare a personalized demonstration.